Maphisa Shipping Agency

Maphisa Shipping Agency is a trusted provider of global logistics and freight solutions, offering safe, efficient, and reliable shipping services across sea, air, and land routes. We combine expertise, innovation, and integrity to ensure seamless cargo movement and complete customer satisfaction worldwide.

The Export Shipping Documentation Process | Maphisa Shipping Agency

At Maphisa Shipping Agency, we understand that smooth and compliant documentation is the foundation of every successful international shipment. From the initial inquiry to final delivery, every step of the export shipping process requires accuracy, transparency, and timely coordination between all parties involved.

Below, we walk you through how our team ensures your export documentation process is handled efficiently and professionally.

Step 1: Receive an Inquiry

The export process begins when a potential buyer expresses interest in purchasing your products. Our logistics experts respond promptly, reviewing your cargo details, trade terms, and destination requirements, before providing a quotation or formal proposal.

Step 2: Screen the Potential Buyer and Destination

Before proceeding, we ensure that both the buyer and the destination comply with international trade regulations. We screen against restricted and denied party lists and verify if an export license is required. This ensures your cargo moves safely and legally to its final destination.

Step 3: Prepare a Proforma Invoice

Once the buyer passes compliance checks, we issue a Proforma Invoice — a formal quote outlining pricing, terms, and product details. This helps buyers secure financing or import permits, especially in countries with foreign exchange controls or import quotas.

Step 4: Finalize the Sale

After reviewing the proforma invoice, the buyer may accept or negotiate the terms. Our export team assists both parties in confirming key aspects such as:

• Agreed Incoterms (2020) and shipping terms

• Payment method (Letter of Credit, T/T, etc.)

• Freight arrangements and cargo insurance

• Customs documentation responsibilities

This ensures that all details are settled before the goods leave the origin port.

Step 5: End-User Certificate (If Required)

Certain commodities or destinations require an End-User Certificate to confirm lawful usage of exported goods. Our compliance team ensures that all required documentation is properly completed to prevent regulatory issues during clearance.

Step 6: Prepare Goods and Shipping Documents

Once the sale is confirmed, our operations team prepares the cargo and completes all mandatory export documentation, including:

• Commercial Invoice

• Packing List

• Certificate of Origin

• Bill of Lading (Sea/Air)

• Shipper’s Letter of Instruction (SLI)

Each document is carefully verified for accuracy and compliance with both export and import country regulations.

Step 7: Final Screening and Shipment

Before dispatch, we conduct a final restricted-party screening and verify all export control checks. After clearance, your shipment is released for international transport — whether by sea, air, or multimodal freight — under our close supervision.

Step 8: Recordkeeping and Aftercare

Our work doesn’t end after shipment. Maphisa Shipping Agency maintains complete records of all export documentation and correspondence for audit and compliance purposes. This ensures traceability and transparency for every client.

We also provide real-time cargo tracking and proactive updates throughout the shipment journey to keep you informed every step of the way.

Conclusion: Simplify Your Export Journey

Exporting can be complex — but with Maphisa Shipping Agency, it doesn’t have to be. Our experienced team ensures that every document, permit, and procedure is handled accurately and efficiently, saving you valuable time and avoiding costly delays.

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Whether you’re exporting machinery, raw materials, or consumer goods, Maphisa Shipping Agency is your trusted partner for safe, reliable, and compliant global shipping.

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